Thursday, April 16, 2020

What is the cost of a point of sale system in Kenya?

The cost of a point of sale system in Kenya varies according to the kind of deployment and the Hardware requirements. Currently there are are two types of POS systems available in Kenya: PC Based POS system and Mobile( Android) Based POS system.

To answer the question of Point of Sale System prices in Kenya properly we must understand that a a point of sale system is composed of two parts;
  1. Hardware : Which includes Computer, Barcode Scanner, Thermal Receipt Printer and  Legal Requirement of an Electronic Fiscal Device( ESD/ETR). If you are using an Android Based POS System,  You will Need and Android POS  Terminal.  
  2. Software: Which comprises of the Computer program along with the database system that will be used to record sales, manage inventory , staff and  other useful daily records regarding the business operations. Examples of software includes RetailStar POS  System, HotelStar POS System, Simba POS system , Robipos POS System, and Also And

Point of Sale Machine Prices

Computer Based POS System Components

Components of a computer Based POS System
  • Ex- uk Computer System typically costs  Kshs  10,000 -25,000* Depending on the the Model  specifications
  • Brand  New  Computer System typically costs  Kshs  40,000 -100,000 Depending on the the specifications
  • Hand Held Barcode Scanner costs  Kshs 6,500- 20,000 depending  on the Model
  • Table Mount Barcode Scanner costs  Kshs 13,500- 25,000 depending  on the Model 
  • Cash Drawer costs  Kshs  6,500-20,000 depending  on the Model 
  • Thermal Receipt  Printer:  Costs  Kshs 13,500- 25,000 depending  on the Model and features ie Whether it supports Ethernet Blue  
*Prices Subject to variation. Please visit  or search online   for the latest prices

Mobile Based POS System Components

Android POS Devices
Android Hand Held POS Device with Inbuilt Printer

Android POS System with Phone and  Bluetooth Printer

  • Android Hand Held POS devices  prices Range  From   Kshs 30,000-50,000
  • Bluetooth Printer   price is  Kshs   6,500
  • Tablet or Mobile  Ideal for POS Phone Costs  Kshs 10,000-30,000

Point of Sale Software Prices

Point of sale software price varies widely depending on vendor, system features, deployment scenario. In some cases the cost varies according to number of users or terminals.  Its also  worth noting that some software vendors charge monthly or annually for the use of their software(subscription based)

That  said, the indicative prices.

Computer Based POS Software Prices

  • QuickBooks POS pricing starts at Kshs 100,000 as a one-time payment. There is not a free version of QuickBooks POS. QuickBooks POS does offer a free trial.
  • RetailStar POS System for Supermarkets , Hardware Shops and other Retailers price Starts fromKshs 20,000
  • HotelStar POS System prices Starts From  Kshs 40, 000

  • RobiPOS System price starts From Kshs 40, 000

 Mobile( Android Based POS) Software Prices


The typical costs of deployment of a point of sale  system in Kenya therefore starts from Kshs 40,000 for the simplest deployment with software, Ex-uk computer, cash drawer and a thermal printer. The cost will vary upwards depending on the various factors earlier mentioned.

It is  the onus of the business owner to enquire extensively on the price and functionality of the system from the vendor.  It is also important to note that its not the cheapest POS system that will suit the Business but one that meets the business requirements in terms of daily operations and available Reports.

Please consult extensively and request for demos.   If you will need  to consult on the right POS system for your business you can consult with the writer on the following contacts.

David Tuikong
Call /Whatsapp 0792 022 994 or send enquiry to



Point of Sale Software Prices

Wednesday, April 15, 2020

9 Business Benefits of Adopting A Mobile(Android / IOS) POS System

What is Mobile POS?

More and more businesses in Kenya  are considering or actually deploying mobile based pos system( android/ios) given its enormous advantage over pc based POS systems. 
A mobile point of sale is a system in which POS software is installed on a handheld, mobile device, such as an iPad or Android tablet or smartphone. The device functions as a mobile cash register and terminal to process sales transactions.  Equipped with wireless mobile point of sale devices, employees are able to checkout customers or access inventory information from anywhere within the store.

Business Benefits of Mobile Technology in Retail

Getting sales associates away from the cash register and in front of the customer is one of the many benefits of mobile technology in retail. Here are nine more compelling benefits to Android POS System.
  1. Develops store associates into more efficient employees

    Eliminate paper from the inventory count process forever. Mobile devices include a barcode scanner for quick and accurate counts, which can update your inventory management system in real time.
  2. Allows for a geographical increase in your sales footprint.

    Mobile technology in retail allows you to do business almost anywhere. Sidewalk sales, tent sales, trunk shows, pop up stores, and special events are easy to organise and run with Android  POS
  3. Avoids lost sales by decrease line wait times.

    Nobody wants to wait. Eighty-three per cent of customers want a quick and easy checkout experience. When the store gets busy, easily expand checkouts to manage long lines and preserve sales that might otherwise be lost due to long waits.
  4. Accepts modern payment types your customers want to use.

    Shoppers want flexibility in payment methods. Mobile technology in retail supports traditional transactions in cash, with credit or debit cards, store credit, gift cards, coupons, digital offers, and loyalty points. NFC-enabled mPOS devices also allow customers to use smartphones to pay for purchases, supporting mobile wallets like Apple Pay, Android Pay, and Samsung Pay.
  5. Turns cashiers into sales generators

    Customers like and expect personalized service. Mobile technology in retail frees your sales associates from the cash wrap to assist customers in the aisle to complete sales at the point of decision, increasing conversions.
    mPOS turns sales associates into product experts who can offer shoppers personalised guidance on products, availability, and delivery methods. Your associates can look up past purchase data, online browsing history, loyalty rewards totals, and other data to engage the customer with relevant up-sell or cross-sell suggestions.
  6. Accelerates return and exchange processes.

    Returns and exchanges can slow you down. Mobile technology in retail helps returns and exchanges flow faster by allowing retailers to quickly scale up throughput to avoid backs-ups at the sales registers.
  7. Acts as a tool for enhanced customer service.

    Customers look for sales associates with mobile devices. Our shopper report shows that 47 per cent of customers ask store associates who are carrying mobile devices to look up product availability at other locations. Twenty-seven per cent appreciate it when associates with mobile devices make product suggestions based on past purchases.
  8. Becomes a data repository to fuel marketing

    mPOS gives retailers more data for more effective marketing. Associates can ask for and capture shoppers’ email addresses for email marketing campaigns. And they can collect other customer details before, during, or after the sale from anywhere in the store.
  9. Opens expansion possibilities for your organisation.

    Mobile technology in retail makes expansion easier because scaling up is simple. Every mobile device is a potential checkout station. And as you add stores, lower-priced mPOS devices allow you to expand faster with little to no investment in new IT infrastructure.

Give Your Store an Edge with Mobility

Mobile technology in retail is a game-changer for modern retailing because it enables retailers to deliver a memorable shopping experience that builds brand loyalty. mPOS improves sales conversations to boost sales, and during off-peak hours, associates can use their mobile devices to count inventory, improving productivity along with the quality of your inventory data.
Retailers that shift to meet rising customer expectations can sell more, earn more, and build personal relationships with an integrated omnichannel strategy that includes mobility.


Visit www.sellio.cloudto get started

Tuesday, April 14, 2020

Benefits of Using A POS System For Your Business( Slideshare)

Top 10 Benefits of Using a POS System In Your Restaurant in Kenya

As a restaurant owner, you know that quality food and outstanding service are the keys to customer satisfaction and retention. These are pivotal for your restaurant to succeed.
Kenyans today are spending 25% of their total budget at restaurants, which is good news for you
However, the pressure is on to make it a memorable meal that keeps them coming back for more.
In order to beat out the competition, your restaurant’s atmosphere and experience are other important factors you must consider to keep your customers happy.
This includes the music you play, lighting and decor choices, cleanliness and more. But, all of that means nothing if you don’t have your most important sales tool; your point of sale system.
If you use an outdated POS system or one prone to shutting down, you are putting your business at risk. If you’re not using one not all, you’re missing out on opportunities to upsell, provide better service, and improve your overall revenue.

So, Why Exactly Should My Restaurant Use a Point of Sale System?

A POS system is both the software and hardware used alongside the card reader for accepting your customers’ payments.
It creates a completely connected system between your hostess, servers, kitchen and back office. There is no guessing on sales transactions or inventory management, as all that information is housed for you in one easily accessible place.
If you aren’t using a POS system, it is a necessary business tool you need to seriously consider.
Here are the top 10 benefits of using a POS system in your restaurant.

1. Correctly tracked sales

You handle a high volume of cash and credit cards every hour of every day. Your old school cash register system forced you to do everything manually, but those days are gone when you install a modern POS system.
It tracks each sale you make with ease and accuracy. The information allows you to make better-informed decisions for your business.
For example, you can see what menu items are the most popular at the end of the day, so you can better prepare for tomorrow’s demand. The valuable tracking capabilities open up productivity time for both you and your staff to focus more on serving customers.

2. Hassle-free transactions

Nowadays, 92% of consumers read restaurant reviews. A restaurant that takes care of customers in a timely, hassle-free manner will help influence positive reviews online.
A POS system can help with transactions. It handles your credit and debit card processing, which eliminates the need for separate systems. Some of the older registers forced you to use multiple pieces of software and hardware to process a transaction and print out a receipt(using kitchen printers), but most Restaurant POS systems offer an all-in-one solution.
Therefore, your credit and debit card acceptance rate is faster, easier and more secure. Both your staff and customers will thank you for the upgraded transaction system.

3. Better managed inventory

A headache for any restaurant owner is how to efficiently track inventory, especially when you have multiple deliveries and packages coming in. A POS system helps you better manage what is in stock, by providing an accurate and up-to-date snapshot of available items.
It tracks details about each product such as number of sales, date of sales and price. It automatically tracks and controls inventory through a scanning process, rather than manually to free up your time and resources for other business priorities.
A huge benefit a POS system has is its ability to analyze previous sales data. This will help you make smarter buying decisions in the future. This inventory analysis is a necessary component to manage your budget, as well as make changes that positively impact your finances.

4. Higher security

As mentioned, the tracking capabilities on a POS system help you keep tabs of all sales completed in a given timeframe. An additional side benefit of this capability is that it keeps your staff accountable for all sales rung up and maintains a hold on employee theft.
For example, this feature might prevent employees from giving out a discount to friends when they are not authorized or allowed.
While you always want to assume the best of your employees, it doesn’t hurt to know you have a strong, high-quality system with trustworthy transaction data.

5. Stronger business reports

A huge benefit of a POS system is the detailed reports it generates.
Due to all the information it records through the system, it creates reports on sales, credit card transactions, individual employee sales, stock, inventory, profit and loss.
This can be done on any terminal, at any time for real-time information on your business. You can use these to determine the most popular business hours or what menu items are costing you more dollars than they are bringing in.
The POS system reports are highly valuable as you make business decisions and adjustments for a more efficiently run restaurant.

6. Continuity with your kitchen

Rather than your servers running back and forth from kitchen to bar to the table, the POS system automatically sends tickets directly to the kitchen when they are entered.
This eliminates any confusion with messy handwriting or additional notes, as the POS is very specific and clear enough for anyone to understand. You can program the system to send menu items to different kitchen stations. Also, ensure that all orders are properly and promptly placed.
Customers and staff alike will be pleased with this increase in food delivery time and correctly placed orders.

7. More loyal customers

Whether you operate a small restaurant or own multiple locations, a customer loyalty program makes a significant difference in returning customers. If you’re looking to increase retention and foot traffic, your POS system can help with this also.
It supports restaurant loyalty programs that provide incentives and discounts to your returning customers.
For example, if you have a promotion running that states if a customer buys five coffees, the receive the sixth for free, the POS system can program those details in for a seamlessly recorded transaction.

8. Labor management

Recent data found that 76% of restaurateurs are looking for labor-management resources in their POS.
Fortunately, the right POS system can indeed answer that call. It effectively takes over the time and attendance component of your labor management.
Systems include time clock functionality, so your employees can clock in and out on a POS terminal. It also ensures high-level security by controlling access to sensitive information and controls such as voids, discounts and refunds. A POS system gives you stronger financial security and streamlined time management.

9. Better menu display

Your employees spend less time searching for a menu item after you use a POS system to program a beautifully designed display for them to use. It enables you to divide your menu up into similar sections, such as appetizers, main entrees, drinks and desserts.
Rather than an old register where each price is manually entered or items are scattered, using categories helps staff develop a faster checkout routine. The biggest benefit of this feature is a smoother, faster checkout process for your customers.

10. Streamlined accounting

Not only will you clear up your own headaches with a POS system, but your accountant will thank you as well. With the detailed tracking and reporting, your accountant won’t need to sort through countless receipts and wonder what might be missing.
Best of all, many POS systems import all of your data directly to accounting software, making everyone’s job that much easier. You’ll wonder how you ever did it all manually after using the modern system.

Wrapping It Up

Ultimately, the benefits of a POS system are increased productivity, stronger tracking, better management and more satisfied customers. While the setup and financial investment may seem daunting at first, it is worth it for the strong return and rewards your business will reap.
Whether you are running a counter service or upscale restaurant, now is the time to make the change for an increase in satisfied customers. With the addition of a POS system, you can focus on what matters most; the quality of your food and service for your customers.

HotelStar Restaurant POS

HotelStar  is a  modern Restaurant Management System/Hotel POS to make the work of managing your restaurant  easy and efficient. Fully Touch enabled and Accessible across devices, its loaded with features and  reports.  Read More

POS Hardware For Sale in Kenya

POSmart Hardware is online shop for Computer & POS Hardware Located in Nairobi, Kenya. Best Prices for Computers, Scanners, Printers, Cash Drawers, All in One POS Touch, Android POS Devices and Accessories.


Did you know that you can Use an Android Based POS System In Kenya?

Sellio/SellioCloud is a Mobile(Android) Based POS & Inventory Management App Purposed for Businesses That Need the Flexibility And Benefits of Mobile. The App empowers you to Make Sales, Manage your Product Catalog/Inventory/Customers and Track your Business Performance. Runs on Android. Works Offline. Syncs to Cloud. 

How Sellio/SellioCloud Android POS Works

Point of Sale

Efficent Easy to use POS App that Runs on Android Phones / POS Terminals. Access Real Time Business Performance Reports from the Online Dashboard. Access your Data From Anywhere

Inventory Management

Track your purchases and Sales in Real Time. Manage Purchases and Suppliers on the Online Dashboard. Create and Receive Purchase Orders

Product Management

Categorize your products. Add unlimited Products. Easily search for any Item. Supports product images and Tax Configurations

Flexible Hardware

You Can Use your Phone Paired with a Bluetooth Printer / An Intergrated Andoid POS Terminal. If you have a Mac or PC, you can use the Web App

Works Offline

Sellio App Does not Require Internet Connectivity always. Transactions are Synced to the Cloud Whenever Internet Connection is Available.

Mobile Payment Integration

If your Business has Lipa Na Mpesa Paybill/Till Number.

Scalable Solution with Multi-Outlet Support

Support Multiple Outlets. Whether you have one outlet or More, Sellio Works for You. Size Doesn't Matter. Efficiency Matters.

Manage your Users,Customers & Suppliers

Keep Crucial Business Information at your Fingertips. Roll with Confidence

Final Take

If you are considering deploying an Android POS System forr your business you can consult with the writer on the following contacts.

David Tuikong
Call /Whatsapp 0792 022 994 or send enquiry to